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Automatic invoicing for Stripe.
With Rioko, every payment received on Stripe becomes an invoice in your program (InvoiceXpress, Moloni, Vendus or TOConline), including Checkout, Payment Links and subscription renewals. You connect in one click, on Stripe's own page, with no keys to create.
Access to the Stripe account and your invoicing program set up.
With Stripe Connect, read-only. You can withdraw access whenever you like.
€7.50 + VAT per month or €75 + VAT per year, per integration.
What you need to have
Check these points before opening the wizard.
- Access to the Stripe accountTo choose the account on Stripe's page and authorise the connection.
- Invoicing program set upInvoiceXpress, Moloni, Vendus or TOConline, connected to the Portuguese tax authority (AT) and with a registered series. Each program has its own guide: InvoiceXpress, Moloni, Vendus and TOConline.
In Rioko, a Stripe account invoices through one integration at a time. If the same payments are already invoiced in another program, through Rioko or another system, turn that invoicing off before activating this one. The same payment would end up with two invoices.
- 1Open Integrações.
- 2Under Plataforma de Pagamento / E-commerce, choose Stripe Connect. Under Plataforma de Faturação, choose your program.
- 3Click Configurar Agora.
Connect your Stripe account
There are no keys to create and no permissions to tick.
- 1In the first step, click Ligar com o Stripe (Connect with Stripe).
- 2On Stripe's page, choose the account where you receive payments.
- 3Confirm: you return to the wizard with the account connected.
Rioko reads the payments and the customer data needed to issue the document. It does not move money, create charges or make refunds.
Connect the invoicing program
The next step of the wizard asks for your program's details.
- InvoiceXpress
- Account name and API key. See the InvoiceXpress guide.
- Moloni
- Authorisation on Moloni's own page. See the Moloni guide.
- Vendus
- API Key. See the Vendus guide.
- TOConline
- API data, with authorisation on TOConline's own page. See the TOConline guide.
Invoice settings
They vary from program to program.
- Series
- The series in your program. In Vendus, the till.
- Document type
- The document issued for each payment, for example the Fatura-recibo (invoice-receipt), because the payment arrives already received.
- Exemption
- The default reason for lines with 0% VAT.
- Finalization
- Whether documents stay as drafts or are issued finalized. Vendus has no drafts.
Activate and test
Check the first document before letting invoicing run on its own.
- 1Activate the integration's subscription (monthly or yearly). A card is required.
- 2In the last step, click Marcar como Ativo (Mark as active).
- 3When the next payment comes in, open the Dashboard and, under Últimos documentos, see the document's status.
- 4Open the document in your program and check totals, VAT and customer.
Frequently asked questions
What can Rioko do in my Stripe account?
Read the payments and the customer data needed to issue the document. It does not move money, create charges or make refunds.
How do I withdraw the Stripe authorisation?
With the Desligar (Disconnect) button on the connection page, or in the Stripe dashboard, under Settings, Connected apps.
Are Stripe subscriptions invoiced at each renewal?
Yes. Each paid Stripe invoice becomes a document. Trial periods and zero-amount invoices are not invoiced.
Does the invoice use the VAT from Stripe Tax?
On a Checkout with Stripe Tax, yes. With Stripe Connect, Rioko checks on activation whether the account charges VAT and, if it does, reads the VAT from Stripe on all payments from then on.
What happens with a refund on Stripe?
Each refund, even a partial one, creates its own credit note in the invoicing program, as long as the invoice is finalized.
I receive payments in another currency. What happens to the invoice?
The invoice is issued in euros, at the latest ECB rate published at the time of payment, and shows the amount received, the currency and the rate.
Related guides
InvoiceXpress
Requirements and steps to connect InvoiceXpress to Rioko.
See the guide →Moloni
Requirements and steps to connect Moloni to Rioko.
See the guide →Vendus
Requirements and steps to connect Vendus to Rioko.
See the guide →TOConline
Requirements and steps to connect TOConline to Rioko.
See the guide →Need help?
If you would rather set it up with us, book a call. We configure everything with you, live.
Book a call ↗ calendly.com/pedro-kapta/rioko-support
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