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Automatic invoicing for Lodgify.
With Rioko, every confirmed, paid booking on Lodgify becomes an invoice in your program (InvoiceXpress, Moloni, Vendus or TOConline). You connect with the Lodgify API key, and the webhooks are registered on their own.
The Lodgify API key and your invoicing program set up.
About 10 minutes, with your invoicing program already set up.
€7.50 + VAT per month or €75 + VAT per year, per integration.
What you need to have
Check these points before opening the wizard.
- Access to the Lodgify APIThe key is under Configurações, API pública. If you do not see that option, check with Lodgify whether your plan includes the API.
- Payments recorded in LodgifyThe booking is invoiced when the paid amount recorded in Lodgify covers the total.
- Invoicing program set upInvoiceXpress, Moloni, Vendus or TOConline, connected to the Portuguese tax authority (AT) and with a registered series. Each program has its own guide: InvoiceXpress, Moloni, Vendus and TOConline.
If the same payments are already invoiced in another program, through Rioko or another system, turn that invoicing off before activating this one. The same payment would end up with two invoices.
- 1Open Integrações.
- 2Under Plataforma de Pagamento / E-commerce, choose Lodgify. Under Plataforma de Faturação, choose your program.
- 3Click Configurar Agora.
Copy the Lodgify API key
One connection covers all the properties in the account.
- 1In Lodgify, open Configurações and choose API pública.
- 2Click Copiar, next to the Chave de API.
- 3Paste the key into step 1 of the wizard and click Ligar Lodgify.
Rioko registers the webhooks in your account on its own, and checks bookings every 30 minutes.
Connect the invoicing program
The next step of the wizard asks for your program's details.
- InvoiceXpress
- Account name and API key. See the InvoiceXpress guide.
- Moloni
- Authorisation on Moloni's own page. See the Moloni guide.
- Vendus
- API Key. See the Vendus guide.
- TOConline
- API data, with authorisation on TOConline's own page. See the TOConline guide.
Invoice settings
They vary from program to program.
- Series
- In InvoiceXpress, Moloni and TOConline, the series and the document type, with per-booking rules if you want them. In Vendus, the till.
- In instalments
- In Moloni, each payment can have its own invoice.
Activate and test
Check the first document before letting invoicing run on its own.
- 1Activate the integration's subscription (monthly or yearly). A card is required.
- 2In the last step, click Marcar como Ativo (Mark as active).
- 3When the next paid booking comes in, open the Dashboard and, under Últimos documentos, see the document's status.
- 4Open the document in your program and check totals, VAT and customer.
Frequently asked questions
When is a Lodgify booking invoiced?
When it is confirmed and the paid amount recorded in Lodgify covers the total. Rioko checks bookings every 30 minutes.
What about Airbnb and Booking.com bookings?
They come in like any others. If the payment is not recorded in Lodgify, our team can activate a rule to invoice them at booking, at check-in or at check-out.
What is the VAT rate for bookings?
6%, on an accommodation line. If you need another rate or to separate the extras, our team adjusts the connection.
Does one connection work for several Lodgify properties?
Yes. All properties in the same account share the API key and go through the same connection.
Can I invoice in instalments?
In Moloni, yes: each payment becomes its own invoice. In TOConline, our team can set up the connection so that the booking has one invoice for the stay and one receipt for each payment. In InvoiceXpress and Vendus, the booking is invoiced in one go, when it is paid.
What if the booking is cancelled?
In InvoiceXpress, Moloni and TOConline, a draft is deleted. If the invoice is already finalized, you get an email notice so you can deal with the cancellation. In Vendus, the invoice stays as it is, with no notice.
Related guides
InvoiceXpress
Requirements and steps to connect InvoiceXpress to Rioko.
See the guide →Moloni
Requirements and steps to connect Moloni to Rioko.
See the guide →Vendus
Requirements and steps to connect Vendus to Rioko.
See the guide →TOConline
Requirements and steps to connect TOConline to Rioko.
See the guide →Need help?
If you would rather set it up with us, book a call. We configure everything with you, live.
Book a call ↗ calendly.com/pedro-kapta/rioko-support
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